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Topic: "Document Library"
How to prevent file duplicates using the link feature in a document library
It is inevitable. You have files stored on some SharePoint site and also need to have a copy on another site. This, of course, will mean that you will copy the files and now will end up with duplicates in multiple places. How do you avoid such a situation? Well, there is a trick! In this post, let me show you how… keep reading >
How to track documents in SharePoint using Document ID feature
Today I would like to talk about a feature that existed for quite some time in SharePoint. The feature I am talking about is called Document ID. Historically, it has been used by organizations to track documents in SharePoint. However, it also has some other benefits as well. Though SharePoint went through a renaissance lately with a whole suite of modern features… keep reading >
How many document libraries shall I have in a SharePoint Site?
I get this question a lot from my clients and blog followers. Just like with other things in life, the answer is “it depends.” There is no right or wrong answer either. However, the decision on how many document libraries you shall have will impact the usability and performance of your site. By default, each new SharePoint site has just one document… keep reading >
How to convert an employee handbook to SharePoint library with metadata
Let’s face it – nobody reads employee handbooks! When I worked in a corporate world, the only time I referenced an employee handbook was when I needed to inquire about a vacation policy and wanted to know about the official holidays the company observed so I could plan my away-from-the-company time. Most employee handbooks remind me of “War and Peace” novel in… keep reading >
How to add a Unique Identifier to a SharePoint list or library
Did you know that every time you create an item in a SharePoint list or add a document to the SharePoint document library, it gets its unique ID number? This might become handy in specific business scenarios. With this post, I would like to show you how you can add a unique identifier to a SharePoint list or library for various business needs. How… keep reading >
3 ways to open a document in SharePoint and OneDrive
I know what you are thinking. Greg, you will show me how to open a document in SharePoint? Isn’t it common knowledge? Kind of! I am sure you know how to open a document already, but I am hoping to show you a trick that you probably did not know about. Option 1: Open by clicking on File Name The most obvious… keep reading >
How to prevent duplicate entries in SharePoint lists and libraries with “enforce unique values” feature
There are situations when you have a list or library and need to assure it only contains unique metadata values. With this post, I will explain a little-known functionality called “enforce unique values” and how you can use it to prevent duplicate entries in SharePoint lists and libraries. What is “enforce unique values” feature? Enforce unique values is a setting on a… keep reading >
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