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How to display the last check-in comment in a document library

If you and your team are using the Check-out feature in SharePoint, then you will definitely benefit from this tip I am about to share in this article. In this post, I would like to explain how you can display the last check-in comment in a document library.

Check In/Check Out feature

While I am all for real-time collaboration and co-authoring, Check out feature still has its place. It allows the user to lock the document for editing. If you want to learn more about the check-out feature, read this post.


Check-in Comment

One of the “bonus” advantages of the check-in feature is that you can leave an optional comment when checking in the document. This can be a great business practice to let others know what exactly you did to the document.

check-in comment

Accessing Check-in Comment

The primary way to access the Check-in Comments would be via the Version History. This allows the user to see check-in comments for all the versions that exist.

check-in comment

Display the last check-in comment in a document library

Here is another cool trick you can take advantage of. Instead of navigating to the Version History all the time, you can display that last check-in comment in a library as a column. Here is how.

  1. Within the library, click +Add Column, then choose Show/Hide columns Displaycheckincomments4
  2. Check the box next to Check In Comment and click Apply check-in comment
  3. The column will now be displayed at the library view check-in comment

About Me

I’m Greg Zelfond, a U.S. based SharePoint consultant, and I provide affordable out-of-the-box SharePoint consulting, training, and configuration assistance to small and medium-sized businesses all over the world.

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