Skip to main content
< All Articles

4 ways to access file Version History in SharePoint

Posted on August 5, 2021

Document Version History happens to be one of my favorite features in SharePoint/OneDrive. After all, this is what allows you to save your butt in case you need to restore a previously saved version. When I blogged previously about the feature, I mostly referenced it from the SharePoint document library perspective. However, there are other places where you can access the Version History as well. And that is what this article is all about.

Option 1: SharePoint Document Library

The first and primary way to access file version history would be to access it via the SharePoint document library. Just right-click on any given file, and it will display the version history for you. What I like about this option is that it allows you to see not just the version history, but also comments, in case the file was checked-out/checked-in.


Version History in SharePoint

Option 2: OneDrive Sync (Windows Explorer)

The other way to access Version History is right within Windows Explorer after you synchronized your document library via OneDrive Sync. This, of course, is the preferred option if you access the files from the convenience of your computer.

Version History in SharePoint

With this option, however, you won’t be able to view the previous version of the document or check-in comments, as with Option 1.

Version History in SharePoint

Option 3: Office Online Applications

You can also access the file Version History right from within the Office application itself (Word, Excel, PowerPoint).

  1. If you open the application using the browser experience (which is the default setting), then click on the File Menu 4placesaccessversionhistorysharepoint5
  2. From there, click on the Info tab, then Version History Version History in SharePoint
  3. You will then get to see the versions that exist for this file 4placesaccessversionhistorysharepoint7
  4. If need be, you can also restore a previous Version right from that screen as well 4placesaccessversionhistorysharepoint8

Option 4: Office Desktop Applications

And finally, you can do the same from the desktop version of the applications as well.

  1. Once you open the file in the native application, click File > Info > Version History Version History in SharePoint
  2. After that, you will be able to open previous versions of the document Version History in SharePoint
  3. And restore them if need be 4placesaccessversionhistorysharepoint11

About Me

I’m Greg Zelfond, a U.S. based SharePoint consultant, and I provide affordable out-of-the-box SharePoint consulting, training, and configuration assistance to small and medium-sized businesses all over the world.

Need help?
Shutterstock 2161657635

4 ways to Export a Microsoft List

I blogged previously about the ability to import data into a Microsoft List. Today, I want to explain the opposite – the ability to export an existing Microsoft List to…

Read More