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What are Viva Topics?

Posted on November 30, 2021
SharePoint

Unless you lived in a cave this year, I am sure you heard or read about the new set of applications released by Microsoft under the common platform called Viva. It is a set of applications based on artificial intelligence that brings information to you at the right place at the right time. You can read more about Viva Topics here.

Viva Topics happens to be one of the modules of the Viva Platform. Its idea is to answer the question before you even have a chance to ask one. I am sure you are familiar with the similar capabilities within Facebook and YouTube, where it suggests you watch specific videos or access certain content based on your browsing history. Now, in all honesty, I am not a huge fan of those recommendations. I already have a capability that provides an answer when I don’t ask questions – my wife. That said, in the context of SharePoint, Teams, and vast footprint of content and expertise, this almost becomes a must. So in this article, I want to explain at a high-level what Viva Topics is all about.

User Experience

The idea behind Viva Topics is that it picks up on the acronyms and specific keywords used within your organization and provides contextual information accordingly. For example, say, I am new to the organization. Someone mentions an abbreviation or a project name in a news post, and I have no idea about it. Magically, a Topic Card will pop up and give me some basic information about the mysterious name.

Viva Topics

How Viva Topics work

The key component of Viva Topics is the topic cards. These cards contain the key information about an acronym or a keyword combination. That information includes the title/name, alternate name, people, and files associated with the topic.

How to install Viva Topics

Please follow these instructions on how to install Viva Topics.

Viva Topics

How to configure Viva Topics

Viva Topics Site

The crux of the Viva Topics is the Viva Topics SharePoint site, where ultimately, all the topics are created and aggregated.

Viva Topics

Viva Topics are configured one of the two ways:

  1. Information is automatically aggregated based on Artificial Intelligence (AI)
  2. Topic Cards can be manually created by the user or adjusted based on what was aggregated using AI

How to create own Viva Topics

  1. From the Viva Topics SharePoint site, click New > TopicViva Topics
  2. Fill in the name of the topic, alternate names (if any), short description, people, files, and sites associated with the Topic.Viva Topics
  3. Click Publish in the upper-right-hand-corner to publish the Topic

About Me

I’m Greg Zelfond, a U.S. based SharePoint consultant, and I provide affordable out-of-the-box SharePoint consulting, training, and configuration assistance to small and medium-sized businesses all over the world.

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