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SharePoint Knowledge Base

Document Management

How to live without Windows Explorer in SharePoint Online

If you have stumbled upon this post, you most likely have been utilizing Windows Explorer functionality in SharePoint to access and work with files and folders. Since the majority of organizations have been using SharePoint as a file share, the Open with Explorer button acted as a pacifier for those craving to work with SharePoint in a familiar fashion. But times have changed, and… keep reading >

How to approve documents without building a workflow

Quite often, my clients are asking me to build an approval workflow for them. For some complicated parallel or serial approvals, you have to either use SharePoint Designer or Microsoft Flow or some 3rd party workflow tool. However, most just require a simple approval process for documentation. The scenario I am talking about here is users uploading documents to a document library… keep reading >

5 ways users can benefit from Versioning in SharePoint

In my opinion, versioning in SharePoint is one of its strongest features. It allows for tracking the activity of any item (document, event, task, etc.) and following the audit trail. In this post, I would like to highlight the most important features of versioning and how it can assist you, the end user, with your daily routine. Let’s first look at what… keep reading >

5 ways the new Document Library in SharePoint will improve your collaboration

The new document library experience has been a welcome change in the SharePoint Online world. While the back-end (administrative) side of things did not really change, the new document library got a major face uplift as well as a number of end-user improvements. It now looks a lot like OneDrive, with an intuitive interface and it is much easier to navigate than… keep reading >

Advantages and Limitations of using Office Online in SharePoint and OneDrive

One of the biggest draws of SharePoint Online and Office 365 is the ability to access the files anytime, anywhere. An added benefit, that in my opinion is somewhat of a revolution in collaboration world, is the ability to open and edit documents in Word, Excel and PowerPoint right in the browser. That means that you can work with those file types without… keep reading >

6 ways to build a super secure document library in SharePoint

One of the biggest concerns many organizations have when they store files and document in SharePoint is the security and integrity of their content. I have no doubt Microsoft goes above and beyond to keep files secure and encrypted in SharePoint. However, at the end of the day, SharePoint is used by humans. And humans are prone to errors. So what can you do… keep reading >

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